Terms of Use

1.1 Eligibility

You must be at least 13 years old to use the Services. If you are under the age of majority where you live, you represent that you have permission from a parent or legal guardian to use the Services and that they agree to these Terms on your behalf.

1.2 Registration and account security

Some features require an account. You agree to provide accurate information and keep it up to date. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account.

1.3 Enterprise and institutional accounts

If you access the Services through an institution (for example, a university, library, hospital, or company), your use may also be subject to that institution's agreement with Xtasis and any institutional policies. In such deployments, the institution may be the "account holder" for administrative and compliance purposes (see Section 10).

2.1 What we provide

CiteGeist is a research workflow platform that may include features such as citations and metadata management, content organization, annotation, collaboration workspaces, search and discovery, file storage (where enabled), previews/thumbnails, integrations, and APIs.

2.2 Changes and availability

Xtasis may modify, suspend, or discontinue any part of the Services at any time (including features, integrations, storage limits, and availability), with or without notice. We do not guarantee that the Services will always be available, uninterrupted, or error-free.

2.3 Beta features

Some features may be labeled beta/preview/experimental. These features may change frequently and may be less reliable.

3.1 Your Content

"Content" means material you or others submit or make available through the Services, including papers, PDFs, citations, metadata, notes, annotations, tags, comments, links, datasets, code, and messages.

3.2 You keep ownership

You retain ownership of your Content. These Terms do not transfer ownership of your Content to you or to Xtasis.

3.3 License you grant to Xtasis

To operate the Services, you grant Xtasis a worldwide, non-exclusive, royalty-free license to host, store, reproduce, process, index, display, and otherwise use your Content only as necessary to provide, maintain, secure, and improve the Services, including creating technical derivatives such as thumbnails, previews, text indexes, embeddings, and cached copies.

3.4 Sharing controls

If you make Content public or share it with others, you understand that recipients may view, copy, or re-share it depending on your settings and their permissions. You are responsible for choosing appropriate sharing settings.

3.5 Research Data (optional public license)

If the Services allow you to publish "Research Data" publicly (e.g., datasets, code, protocols), you may be asked to select a public license. If you publish Research Data publicly, you grant Xtasis the right to host, index, display, and distribute it consistent with the license you select.

4.1 No unauthorized sharing

You may only upload, post, or share copyrighted works (including academic papers and figures) if you have the right to do so (e.g., you own the rights, you have permission, your publishing agreement allows it, or the work is shared under an open license such as Creative Commons).

4.2 Publisher restrictions

Many journals restrict sharing of the final published "version of record." You are responsible for reviewing your publishing agreement and any applicable publisher or institutional policies before uploading or sharing any version of a work.

4.3 Copyright complaints

If you believe Content on CiteGeist infringes your copyright or other intellectual property rights, please follow the process in our Copyright and Intellectual Property Policy (including our designated agent contact and notice requirements).

6.1 Workspace types

The Services may support private, shared/team, and public workspaces.

6.2 Private does not mean permitted

Privacy settings do not override copyright or other legal obligations. You must still have rights to upload and share Content even within private workspaces.

6.3 Action on private Content

If Xtasis receives a valid infringement notice or is otherwise required by law, we may remove or disable access to allegedly infringing Content even if it is stored in a private workspace. When reviewing claims involving private Content, we aim to access and disclose only the minimum information reasonably necessary to address the claim, consistent with law and contractual obligations.

7.1 API and export rules

If you use our APIs, integrations, or export features (including bulk export), you must not use them to facilitate infringement or mass redistribution of restricted works.

7.2 No scraping / no high-volume extraction

Unless Xtasis expressly authorizes it in writing, you may not scrape, crawl, or use automated means to extract large amounts of data or Content from the Services, including for training, evaluation, or development of products that compete with the Services.

7.3 Controls and enforcement

Xtasis may apply rate limits, access controls, logging, throttling, or other technical measures to protect the Services and rights holders, and we may suspend or revoke API keys or integration access for misuse.

9.1 Non-IP complaints

For complaints not related to copyright/IP, contact us at info@xtasis.com with a sufficiently detailed description and your contact information.

9.2 Our enforcement rights

If Xtasis believes you have violated these Terms or other policies, we may take actions including:

• removing or restricting Content;
• issuing warnings;
• suspending or terminating your account;
• disabling integrations or API access;
• reporting activity to appropriate authorities where required or appropriate.

11.1 Deleting Content

Where the Services provide deletion tools, you may delete your Content, subject to: (a) technical constraints; (b) shared workspace permissions; and (c) legal and contractual requirements.

11.2 Backups and logs

After deletion, Xtasis may retain copies for a limited time in backups and logs for security, recovery, auditing, and legal compliance. Deleted Content will not be generally available to other users once removed from active systems.

11.3 Shared Content limitations

If you shared Content with others (e.g., a team workspace), you may not be able to fully delete that Content if other users retain lawful access or copies under workspace permissions.